From viewing and filtering attendees to registering participants on-site, importing attendee lists, and marking attendance manually or through QR codes, this system ensures that organizers can efficiently manage every aspect of attendee engagement. With real-time updates and easy-to-use controls, organizing and tracking event attendance has never been easier.
As an event organizer, you can view all your attendees in one place. To get started:
1 – Action Buttons
2 – Manual Registration
3 – Uploading Attendees
4 – Scan Attendence
1 – Filtering and Viewing Attendees
- Choose the Event: Select the event for which you want to view the attendees from the dropdown menu.
- Filter by Registration Type: Use the filtering options to narrow down attendees by registration type (e.g., sponsor, participant, speaker, etc.).
- Search by Name or Email: If you are looking for a specific attendee, simply use the search bar to find them by name or email.
The attendee list provides key information, including:
- Name
- Attendee Type (e.g., Partner, Participant, Sponsor)
- Attendance Status (Attended, Not Attended)
- Approval Status (Approved, Pending Approval)
- Printed Status (Whether the attendee’s badge or ticket has been printed)
- Contact Information (Phone number, Email)
2 – Manual Registrations
If an attendee needs to register on-site, you can easily do this:
- Click the Register button.
- Fill in the required details such as name, email, phone number, and select the attendee type.
- Once registered, the attendee will appear in the list along with their details.
3 – Uploading a List of Attendees
If you have a list of attendees ready, you can upload it directly to the system:
- Click the Import Attendees button.
- Download the provided template if needed to ensure your data is in the correct format.
- Upload your file and the system will automatically add all the attendees to your event.
4 – Marking Attendance
You have two options to mark an attendee’s presence:
- Scan Attendance:
- Use the Scan Attendance feature to scan QR codes provided to attendees. This automatically marks them as attended.
- Manual Attendance:
- If the attendee does not have a QR code or if there is an issue with scanning, you can manually mark their attendance status directly in the attendee list by selecting the correct status from the dropdown.
Additional Actions
- Download Template: Download a template for bulk uploading attendees.
- Print Badges or Tickets: The print icon next to each attendee allows you to generate and print badges or tickets as needed.
